Routine Office Duties:
i) Take dictation and transcribe the same on computer.
ii) To tabulate data and prepare charts, make simple calculations etc.
iii) Correspondence with other organizations on the instructions of the boss or take initiative for briefing the information to the executive.
iv) Handling inward and outward mail both physical mail and e mail.
v) Locating information from various sources on internet
vi) Maintaining both incoming and outgoing; whether physically files or by doing e filing
vii) Operation of office machines and their maintenance.
viii) Maintaining appointment diary, memory aids, etc.
ix) Locating information from various sources including internet such as rail time table, dictionary, tourist guide, ready reckoner, etc.
Miscellaneous duties:
Private Secretary has to do some miscellaneous duties like to-
i) prepare Power Point Presentations on various topics.
ii) work as Data Entry Operator.
iii) present the concise information when the officer has to sit for an interview.
iv) draft the reports and speeches for meetings and workshops, etc.
v) supervise the junior employees and their training, etc.
vi) act as a liaison officer between the employer and the employees.
vii) advise the executive on personnel and other matters in relation to office machine, equipment and stationery, etc.
