Steps for process of organizing:
1. Clarification of objectives: The first and foremost step of organizing is to have a clearly defined goals and their proper understanding. It is important to properly understand what the main goals are and what are the sub-goals. It is also important to understand the basis or structure on which the organization is formed.
2. List of functions: Once the goals are defined properly, the list of work to be done is prepared.
- While preparing the list it should be taken care that neither a task is left nor it is repeated.
- To check these things, the list of functions is prepared by properly considering the functions.
3. Departmentalization of functions:
- After preparing the list of functions, the works that are similar in nature are classified and similar functions are placed together. Then the division of work is done accordingly.
- For example, work related to purchase is put under purchase department, work related to sales is put under sales department, work related to finance is put under accounts department and so on.
- After this division, specialization needed for each work is planned.
- The division is planned on the basis of nature of unit, geographical area, work area, etc. For example, sales of western India would be taken care by Gujarat zone, sale of central India would be taken care by Madhya Pradesh centre, etc.
- Similarly, work distribution such as advertisement and promotion work, packaging and distributing work, etc. is done as per the department.
4. Determining departmental positions and abilities:
- Once the works are divided into various departments, the type of persons that will handle the responsibilities in each department is decided. The unit also decides the abilities that these people should hold.
- For example, sales officer will be needed for handling the sales department, quality check will be handled by quality inspector, etc.
- Similarly, sub-posts or categories are also decided.
5. Delegation of power and responsibilities:
- Divisional heads, sub-divisional heads and skill based heads are finalized and then all the heads are given power and responsibilities so that they can perform their work well. .
- In addition to this the post of each person is also clarified. His role, authority and responsibility in the organization is also decided
- Over and above all these, the power and responsibilities are divided and balanced among employees of various posts.
6. Establishment of inter-relationship:
- After the proper distribution of work, and delegation of power and responsibilities among different departmental personnel, how all these will be inter-related or will interact is decided. For example, how will sales team and production team inter-relate, how will quality control department and production department inter-relate, etc.
- Through departmentalization, the power and responsibilities are decentralized and at the same can be centralized by forming inter-relations.
7. To prepare organizational chart:
- In order to provide people the perfect idea of positions of each person a proper organizational chart is prepared.
- Such a chart should be properly prepared and should be displayed on the notice board.
