Office tools are software programs designed to make computer users more productive and efficient at our workplace. Office productivity tool is a category of application programs that help users produce things such as documents, databases, graphs, worksheets and presentations.
Types of office tools are-
1. Word Processing Tools:
The main purpose of word processing tools is to produce good looking documents. MS-Word, WordPad, Notepad and Adobe Page maker are some of the examples of word processing tools.
2. Database Software Tools:
Database is a collection of related data. The purpose of database tools is to organize and manage data. The advantage of these tools is that we can change the way data is stored and displayed. SQL Server, MS access, data Base, FoxPro, Paradox, and Oracle are some of the examples of database software tools.
3. Spreadsheet Tools:
The spreadsheet tools are used to make calculations, maintain budget, financial statements, and sales records. The purpose of these tools is to work with numbers. It allows the users to perform simple as well as complex calculations on the numbers. MS-Excel, Open Office are examples of spreadsheet tools.
4. Presentation Tool:
Presentation tools are used to display the information in the form of slide shows. The main functions of presentation tools is editing that allows insertion and formatting of text, including graphics in the text and executing the slide shows. The examples for these tools are Microsoft PowerPoint, Open Office Present.
5. Multimedia Software:
Media players and real players are the examples of multimedia tools. These tools allow the user to create audio and video files. The different forms of multimedia tools are audio converters, audio and video players, video encoders and decoders.
