Organising is the process of identifying and grouping the work to be performed, defining and delegating authority and responsibility and establishing relationships for the purpose of enabling people to work most effectively together in accomplishing objectives.
The following points highlight the importance of organizing:
a. Benefits of specialization: Organizing leads to a systematic allocation of jobs amongst the work force. This reduces the workload as well as enhances productivity. Right man is placed for the right job. Repetitive performance of a specific job on regular basis helps worker to gain experience and leads to specialization.
b. Clarity in working relationships: The establishment of working relationships and clarifies lines of communication and specifies who is to report to whom. This further helps in fixation of responsibility and also specifies the dimensions of authority which an individual can exercise.
c. Optimum utilization of resources: Organising leads to the proper usage of all material, financial and human resources. The proper assignment of jobs avoids overlapping of work and also makes possible the best use of resources. Avoiding duplication of work prevents confusion and minimizing the wastage of resources.
d. Adaptation to change: The process of organizing allows a business enterprise to accommodate changes in the business environment. It allows the organization structure to be suitably modified. It provides stability to the organization.
e. Effective administration: Organising provides clear description of jobs and related duties. This helps to avoid confusion and duplication. Clarity in work relationship enables proper execution of work. Thus, it provides effective administration in the enterprise.
f. Development of personnel: organizing stimulates creativity amongst the managers. Effective delegation allows the managers to reduce their workload by assigning routine jobs to their subordinates. This reduction in the work load allows the manager to develop new methods and ways of performing tasks for the growth of an organization. It also develops ability among the subordinates to deal effectively with the challenges.
g. Expansion and growth: Organising helps in the growth and diversification of an enterprise by enabling it to deviate from existing norms and taking up new challenges.
Conclusion: Thus, organizing is a process by which the manager brings order out of confusion, removes conflict among people over work or responsibility sharing and creates an environment suitable for team work.
