Using basic principles and practical dimensions of management in office administration is office management. Better adjustment of the employees, equipment, finance and other resources available in the office, proper operation of the desired activities of the office, through which office targets can be achieved is called office management.
Functions of Office Management:
1. To do office planning and orientation.
2. The structure of office organisation is built.
3. After that, furniture and equipment are set up in accordance with the requirement of the office.
4. To control and supervise the employees.
5. All the records related to the sale, purchase, employees, finance, production, etc. are maintained and managed.
6. Office procedures are regulated, employed, controlled and administered under office management.
7. The techniques of control in office management are used to achieve the desired objectives of in-office processes.
Steps of Effective Office Management:
1. Determining the Objectives –
Office management is done by keeping the objectives of the office in mind. Attempting to achieve these goals is the first phase of office management.
2. Analysis of various formats and processes –
There are different formats of the office, which are selected according to the goals and requirements of the business.
3. Selecting the options –
After setting the targets, requirements and analysis of various procedures and structures of the office and selection of an appropriate option is done.
4. Implementation of the option –
After the option is selected, it is worked upon. and thereupon, the option is implemented.
5. Feedback and Enquiry –
The result is evaluated after the completion of the work or the activities of office management. The result is organised in a systematic form, its report is prepared and feedback is taken.
6. Control –
The management assures the company about fulfilling its targets. Techniques are used to reduce the difference between the real and desirable in control so that in the future, the remaining targets are achieved.
